Information Guide
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| Information to be published | How the information can be obtained | Cost |
| Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted. |
(hard copy and/or website) | |
| Who’s who on the Council and its Committees | On the website | |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | On the website | |
| Location of main Council office and accessibility details | 16 Kilsby Road. By Apptmt. | |
| Staffing structure | Clerks details on website and in bi-monthly Newsletter. | |
| Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
(hard copy and/or website) Hard copies available from the Clerk on request. |
10p per A4 copy |
| Annual return form and report by auditor | Available from the Clerk | |
| Finalised budget | Available from the Clerk | |
| Precept | Details in Minutes and available from Clerk | |
| Borrowing Approval letter | N/A | |
| Financial Standing Orders and Regulations | Available from Clerk electronically or hard copy | 10p per A4 copy |
| Grants given and received | Held by Clerk. Published in minutes. | |
| List of current contracts awarded and value of contract | Held by Clerk | |
| Members’ allowances and expenses | N/A | |
| Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews) |
(hard copy or website) | |
| Parish Plan (current and previous year as a minimum) | Available from the Clk | |
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) | Available electronically or hard copy from Clerk. Published in Newsletter | |
| Quality status | N/A | |
| Local charters drawn up in accordance with DCLG guidelines | N/A | |
| Class 4 – How we make decisions
(Decision making processes and records of decisions) Current and previous council year as a minimum |
(hard copy or website) | |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | On website | |
| Agendas of meetings (as above) | Current agenda on website and notice board | |
| Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. | On website | |
| Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. | Available from the Clerk by email or hard copy | |
| Responses to consultation papers | Hardcopy available from Clerk | |
| Responses to planning applications | Available from Clerk | |
| Bye-laws | N/A | |
| Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
(hard copy or website) | |
| Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
Hard copy or email from Clk Within standing orders from Clk Within Standing orders from Clk Available from Clerk Available from Clerk |
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| Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
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| Information security policy | ||
| Records management policies (records retention, destruction and archive) | ||
| Data protection policies | ||
| Schedule of charges (for the publication of information) | Listed on the website | |
| Class 6 – Lists and Registers Currently maintained lists and registers only |
(hard copy or website; some information may only be available by inspection) | |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | ||
| Assets Register | Hard copy available from Clk | |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | N/A | |
| Register of members’ interests | Hard copy from Clerk | |
| Register of gifts and hospitality | Not Available | |
| Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
(hard copy or website; some information may only be available by inspection) | |
| Allotments | Not Parish Council responsibility. | |
| Burial grounds and closed churchyards | Details from Clerk | |
| Community centres and village halls | Website | |
| Parks, playing fields and recreational facilities | Recreation Grd Trustees | |
| Seating, litter bins, clocks, memorials and lighting | ||
| Bus shelters | ||
| Markets | None in Parish | |
| Public conveniences | None in Parish | |
| Agency agreements | N/A | |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Newsletter advertising. Costs available from Editor of Newsletter/Clk | |
| Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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| LCR Magazine of National Association of Local Councils (Bi Monthly) | Available on loan from Clk | |
| The Clerk Magazine produced by Society of Local Council Clerks | Available on loan from Clk | |
| LGIU Guide to Planning for Parish Councils | Available for reference from Clk | |
| Daventry District Local Plan | Available for reference from Clk |
Contact details: Catherine Camp. Parish Clerk Tel 01788 891184
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SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
| Disbursement cost | Photocopying @ 10.p per sheet (black & white) | Actual cost * |
| Photocopying @ 15.p per sheet (colour) | Actual cost | |
| Postage | Actual cost of Royal Mail standard 2nd class | |
| Statutory Fee | In accordance with the relevant legislation (quote the actual statute) | |
| Other | ||
* the actual cost incurred by the public authority
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