KILSBY PARISH COUNCIL Page 513

Minutes of the Meeting of the Council held on Tuesday 8^th March 2011 in Kilsby Village Hall commencing at 7.45pm

Present: Chairman - Councillor R Chamberlain, W Clark, A Cole, R Dunn, M Longmore, C Smedley, E Taken. Councillor C Mills and District Councillor C Lomax arrived late. Clerk –Catherine Camp.

3 members of the parish.

Apologies. were received and accepted from Councillors P Martin, M Cahill and V Penman.

PCSO L Humfress and L Conopo. County Councillor R Brown, District Councillor B Lomax.

1. Declarations of Interest – a) Personal.

Cllrs Chamberlain and Longmore declared personal interests in payments to S Hartwell whom they also employ.

b) Personal and Prejudicial – Cllr Smedley declared a personal and prejudicial interest in DIRFT.

2. Minutes of the Meeting of 8^th February 2011 were approved and signed as a correct record, following alteration to read “s106”. The date of Annual Parish Meeting included as 19^th April at 7pm.

Public Participation Meeting closed to allow public to speak.

a) 3 Parishioners attended to support residents to ensure that Kilsby does not get swamped by DIRFT 3.

b) Police Report. Police were unable to attend – see Item 4

c) Report from District Councillor C Lomax

Cllr Lomax reported on the level of Council tax set by DDC. They still need to save £1M over the next 2 years. The Council has been reorganised and the corporate board has gone. It now has one Managing Director Mr Ian Vincent.

The Environmental Services Contract has been awarded, but not yet signed. It should start in the summer.

DIRFT 3 will be considered on DDC planning agenda on Wednesday. DDC are consultees only. The resolution from DDC officers is that they are supportive in principle to expansion of DIRFT but require further explanation on size and need to cover the impact on the local highway network.

The meeting was reconvened following public participation.

3. Youth Club and Shelter

a) Cllr Chamberlain reported that he had visited the Youth Shelter in Weedon with some young parishioners and they felt that it was unsuitable. A possible site for a Recreation Pavilion between the Village Hall and A5 on the verge was discussed. The Clerk to write to the Village Hall committee and advise them that this is being considered as an alternative site. Clerk

b) Youth Bus information had been received. It was felt that this was a good idea for a one off event, but it should not replace the Youth Worker and a regular youth club.

c) The Council resolved to apply for a grant to cover Youth Worker.

4. Policing.

a) Crime Report was read. Surgerys to be held 10^th March 1pm at Kilsby School. Street surgery near the Post Office on Sat 12 March 5pm, Kilsby School Wed 23^rd March 3 -3.30pm.

b) Clerk and Cllr Martin to attend a ceremony to mark 1 year of PCSO partnership.

5. Matters Arising from minutes not covered elsewhere on the agenda (fio)

a) Feedback on Speedwatch use of the Speed Gun was given by Cllr R Dunn. He reported that it acts as a good deterrent.

b) Dog Waste Bin Essen Lane. Cllr Dunn to talk to the contractors and re-site it near telegraph pole. RD

c) It was resolved to produce an updated Parish Plan leaflet with the remaining funds from ACRE.

d) It was resolved to set up an email network for disseminating information called “Kilsby Calling”. Anyone wishing to receive alerts to be asked to email the Clerk with “Kilsby Calling” as subject heading.

e) It was resolved to ask Rutland Telecom to proceed with a Broadband survey at a cost of £500.

6. Planning

1. NEW APPLICATIONS

a) West Northamptonshire Joint Core Strategy – Pre-Submission Feb 2011.This planning document runs till 2026. Councillor Smedley gave a summary of the relevant sections of the stategy. It was resolved that KPC do not support an upgrade to the A361 as they do not wish it to become an easier route for HGV traffic. They do not support expansion of DIRFT 3 as insufficient thought has been given to infrastructure. The development will lead to increase in HGV traffic, noise and light pollution and will not help the village infrastructure. Kilsby wish to see increased Broadband speed, and public transport as a primary heading not a secondary heading.

b) DA/2009/0620 Windfarm Watford Lodge Assessment of Environmental Noise.

c) DA/2011/0086 Tudor Cottage, Manor Road, Kilsby. No objections.

2. APPROVALS or REFUSALS

a) DA/2010/1029 9 Smarts Estate. Demolition of single storey extension and construction of two storey side extension. Permission granted.

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b) Planning Appeal APP/Y2810/A/10/2120332/NWF Yelvertoft Windfarm Land adjacent Glebe Farm, Hillmorton Lane, Yelvertoft. Planning Appeal. Permission granted.

3. Decisions Awaited:

a) DA/2010/1043 Expansion of parking area to land to north and south of existing Truck-stop. A5. This is recommended for Approval by the Planning Officer.

b) DA/2010/0400 Windfarm to the NW of Winwick. Environmental Impact Assessment received.

4. Other Planning Matters

a) Daventry villages Together Meeting March 2^nd. Minutes to be requested.

b) Planning advice on the installation of Solar Panels. These require listed planning consent if attached to listed properties, but may be permitted if not more than 200mm off the plane of the roof on other houses. Clerk to inform the resident that enquired on this matter. Clerk

c) Barby Sporting Club – DDC has measured noise levels of 80-85 dB at Danetre Farm. They will issue an abatement notice giving BSC 3 months to reduce noise levels to 65 dB (4 fold).

BSC wish to carry out additional noise tensing to identify hot-spots. It was resolved to write to BSC stating that KPC wish them to carry out testing on Wednesday or Saturdays as they are not prepared to encourage BSC to break the restrictions of the planning consent by shooting on more than 2 days in any week.

d) The Clerk to contact DDC to ask if there is a subsidy for windfarms and when does the electricity feed back into the grid.

e) Tesco to be contacted to ask for sweetner money for wind turbines.

7. Correspondence

Item 1 – Cllr Clark reported on the consultation document. Kilsby resolved to respond positively but KPC want residents to put dog waste in the correct bin.

8. Highways Cllr C Smedley declared an interest in DIRFT matters

i) Report of any new problems - Damage to verge on Chapel Street. The NCC Contractors to be asked if they would be prepared to level the ruts and reseed the area.

ii) Bus Stop near the Red Lion pub. The Clerk is still awaiting a response from Stage Coach.

iii) Request for mains gas to be brought to the village. A note to be put in KK asking whether there is any interest prior to obtaining costings.

v) Grass Cutting Tenders Cllrs Chamberlain and Longmore declared an interest.

It was resolved to employ Lamley Brothers to cut the verges and Countryside Gardens to mow the Recreation Ground and Cemetery.
vi) HGv / DIRFT expansion Meeting –Cllr R Chamberlain reported that he had met with MP, NCC Traffic Officer, County Councillor responsible for transport, District Councillor, Police and Pro Logis. Since DIRFT 3 is likely to go ahead, it is important to manage the fall out from it and in particular the additional HGV traffic it will generate. This was a positive meeting. Pro Logis are reasonable willing to

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try and make things as good as possible. Better signage will be looked at. Informal talks have taken place on how to mitigate noise. Kilsby also needs to claim further s106 money. The MP has promised to bring the roads Minister to see the local road network.

A follow up meeting is scheduled for 5^th April. DDC Managing Director will attend.

Cllr Chamberlain proposed that Kilsby should seek a voluntary code from tenants at DIRFT to avoid A361. Cllr Dunn reminded KPC that Pro Logis said that they have no control where vehicles go. RD suggested that Village Gates by put in to reduce speed.

The meeting was closed at 20.36 to allow comments from Parishioners

i) It was suggested that Gateways to restrict traffic and 50mph speed limit would deter HGVs

ii) It was suggested that the weight limit should be reinstated on Longdown Lane Canal bridge. Since this is in Warwickshire it was proposed that WCC be invited to the HGV meeting on 5^th April.

iii) Concerns were voiced about light pollution.

iv) Mr Baulch agreed to organise another traffic survey to measure the number of HGVs using A361. Cllrs Chamberlain and Cole agreed to help.

v) Cllr Longmore raised concerns over the noise that trains will make as they enter and leave DIRFT 3.

10. Finance

a) Overall Financial state at 28 February 2011 - £19755.06

b) INCOME since the last meeting:

Grant for Parish Plan Update £300, Funeral Fee £103, KK advertising £30

c) ACCOUNTS Cllr Longmore proposed the following cheques be paid, seconded by C Smedley and agreed.

d) ) Agreement on sale price of BT red phone box. KPC to complete the adoption process then “sell” it on.

e) It was resolved to adopt a policy on financial control of BACS payments. This to be updated in line with NALC policy when their policy is produced.

f) Cllr W Clark reported that she will carry out a Financial Risk Assessment on Friday 11 March to ensure that it is completed within this financial year. Cllr Chamberlain reported that he will carry out a general risk assessment.

g) The Effectiveness of Internal Audit to be reviewed by Cllr Clark. The terms of reference of the Internal Audit were approved and signed.(as per letter attached to agenda)

h) A review of level of fidelity guarantee (Currently £250,000) was carried out and found to be adequate.

11. Clerks Appraisal Report on Appraisal carried out by Councillor R Chamberlain. The Clerk to provide Councillors with a weekly update of progress. This is not for comment, as all decisions to be made as a corporate body during meetings.

The Chairman announced that he will be standing down in May.

12. Rights of Way Cllr Clark reported that the gate is now unlocked through Nortoft Farm.

13. Cemetery

a) Risk Assessment – Carried out by Councillor Cahill. To be circulated to all councillors. Agenda

b) Garden Graves – to be discussed at the next meeting. Agenda

14. Village hall No report.

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Items to be included on the next agenda. Butts Lane. / Check when Nortoft Lane is opening.

Dates of next meeting – Full Council 12^th April 2011

Annual Parish Meeting Tuesday 19^th April at 7pm.

Signed: ………………………………………………………CHAIRMAN Date: ………………..11