KILSBY PARISH COUNCIL Page 509

Minutes of the Meeting of the Council held on Tuesday 8^th February 2011 in Kilsby Village Hall commencing at 7.45pm

Present: Chairman - Councillor R Chamberlain, C Mills, M Cahill, W Clark, A Cole, R Dunn,

V Penman, Charles Smedley, Eddie Taken. County Councillor R Brown, District Councillors B & C Lomax. Clerk –Catherine Camp. 3 members of the parish.

Apologies. were received and accepted from Councillors P Martin and M Longmore who are ill.

PCSO L Humfress and L Conopo who are on rest-days.

1. Declarations of Interest – a) Personal. b) Personal and Prejudicial

a) District Cllr B Lomax declared an interest in planning as he is a member of Daventry District Planning Committee.

b) Cllr R Chamberlain declared a personal interest in payments to S Hartwell whom he also employs.

2. Minutes of the Meeting of 11^th January 2011 were approved and signed as a correct record.

Public Participation Tuesday 8^th February 2011

a)Report from County Councillor R Brown.

Councillor Brown reported that the budget cuts will result in a loss of 900 jobs and cuts of £73M. £2M will be invested in job creation to try and stimulate growth for the future. The changes will take place over a very short time period. The plan to cut the bus subsidy will impact on Kilsby most dramatically. Councillor Brown agreed to help lobby for a limited bus service but needs to know who accesses the buses and how they are used. The Bus Companies should hold usage figures. The current contracts should run until September.

Protected groups of vulnerable people have been provided with transport but will now have to pay for it. Cllr Cole said that is seems unfair that old people and the vulnerable are being hit, whilst there has been little said about cutting benefits for young healthy people who are in a stronger position to contribute to society.

b) Policing. The latest crime report shows zero crimes in Kilsby. It is now a year since the additional PCSOs started work in Kilsby. It was felt to have been very beneficial. The annual contribution has risen to £6238. PCSO Humfress is continuing to target parking on pavements.

c) Report from District Councillor C Lomax

The District Councillors had attended a meeting with DDC and Northampton Borough about arrangements for Environmental Services, Mowing, Street cleaning and parks and open space management. The decision on which contractors have been appointed will be available on 21 Feb 2011. Details will be forwarded to the Clerk for circulation.

It was reported that there a Fly Tipping Campaign is to be launched and enforced through Trading standards.

Dog Fouling consultation papers have been sent to parishes for comment. This will mean that villages will no longer need bylaws to deal with dog fouling. Dogs will need to be on leads on pavements and open spaces. Cllr W Clark agreed to look at the consultation and report to back to the Council. AGENDA

It was reported that the Standards Board for England is to be abolished and replace with guidance.

Councillor Lomax encouraged the Council to consider a Village Design Statement for Kilsby as the Core Strategy is about to go to Public Consultation. This will change the criteria on development and it will be based on the number of services available. Kilsby could be a target for development since they have a shop, pubs, school and village hall.

Kilsby will be surveyed as part of a rolling programme to ascertain whether there is a need for Affordable Housing. If a need is identified, DDC will work with the Council to try and find a suitable site.

d) Report from District Councillor B Lomax

Cllr B Lomax thanked the Parish for the successful joint surgery held on 15^th January. The Clerk reminded the meeting that the next surgery dates are 16^th April and 16th July.

The District Councillors were asked how often litter is collected from verges outside the village, since it is particularly bad on Kilsby Lane. The current schedule is for litter to be collected once every 6 months. The Clerk was asked to arrange for DDC to carry out a spot litter pick. Clerk

e) Queries from Parishioners

i) A member of the public enquired about the Public Phone box. The Parish has agreed not to adopt the phone box so will pass on contact details to BT of the gentleman interested in acquiring it. Clerk

ii) A grit bin was requested for the bend at the top of Arnhills Way. Cllr Dunn explained that the locations of grit bins are decided on so that it will benefit most areas of risk. A grit bin has been ordered to be placed at the end of Butts Lane. It was pointed out that salt can be taken from that grit bin for any slippery areas of roadway or pavement. The salt is for the use of the whole village and sited at points that will benefit the most risky areas.

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The Chairman said that there had been a request to purchase a grit spreader which was raised at the Parish Plan surgery.

The meeting was reconvened following public participation.

3. Youth Club and Shelter

It was agreed that the Youth of the village should be involved in a decision about which type of youth shelter to purchase. This to be progressed by Cllrs P Martin and A Cole. PM/AC

The Chairman and Clerk have met with Sailen Popat the Youth Worker. It was RESOLVED that Kilsby should make a grant application for youth services and use Mr Popat to provide the service. Cllr Martin has agreed to talk to the young people in the village to see what they need, and use the information to provide evidence for the grant application. RC to get evidence from school, church, PCSOs PM/RC

PCSO will go into the school with the Youth Worker to promote the scheme to Year 6 students.

Cllr Chamberlain reported that Shailen Popat seems very professional, but the scheme is dependent on securing funding. The Parish Council will need to sponsor the cost of the venue. Preferred venue is Village Hall as the Recreation Ground can then be used in the summer.

Barby Parish to be written to ask for evidence for the need of a Youth Club in their parish Clerk.

4. Matter Arising from minutes (f.i.o)

a) Parish Plan Refresh / Surgery was held on Sat 15^th Jan and attended by about 20 parishioners.

Cllr Smedley said that a Parish Plan will not be used by DDC to inform decisions but is purely a tool for the parish. A Village Design Statement can be used as a supplementary planning document and is used by DDC. It was agreed that a VDS should be progressed in the future once the Localism Bill is agreed and there is a clear idea of the money and manpower available to allow DDC to adopt the statement.

Copies of VDS from Tingewick, Ravensthorpe and Crick to be circulated for information. Clerk

The Clerk will also circulate a summary of the Localism Bill produced by SLCC Clerk

Cllr Smedley summarised the Parish Plan to date, and outlined the new ideas brought forward from the surgery. The Clerk was asked to publish the updated plan via website, KK, Notice board and send a copy to Northamptonshire ACRE. It was not felt necessary to send out an updated leaflet to every house. Clk.

b) Speedwatch – Cllr Dunn informed the Council that 11 volunteers attended training on 5^th Feb. The gun will be available from 19^th February for 3 separate weeks to be shared with Barby on a week by week basis. More volunteers are needed for the next training which will take place on 30^th July. Cllr Dunn was thanked for arranging this, and for taking the volunteers to Northampton in the DACT minibus.

c) The Clerk reported that Advertising planning consent will be submitted shortly for the A5 roundabout.

5. Planning 1. NEW APPLICATIONS None

2. Approvals or Refusals

a) DA/2010/0980 AND 0981 Holly Tree House, 10 North Street. Conversion of Barn to dwelling. Withdrawn.

b) DA/2010/0939 2 Devon Ox Road, Kilsby. Granted.

3. Decisions awaited.

a) DA/2010/1029 9 Smarts Estate. Demolition of single storey extension and construction of two storey side extension.

b) DA/2010/1043 Expansion of parking area to land to north and south of existing Truck-stop. A5

c) Planning Appeal APP/Y2810/A/10/2120332/NWF Yelvertoft Windfarm Land adjacent Glebe Farm, Hillmorton Lane, Yelvertoft. Planning Appeal decision awaited.

d) DA/2010/0400 Windfarm to the NW of Winwick. Environmental Impact Assessment received.

4. Other Planning Matters

a) Cllr M Cahill has met the site Manager in charges of works on Smarts Estate. It has been agreed that damage to the footpaths outside No 4 & 5 on both the high and low footpath will be repaired and the broken fence post will be replaced.

DDH to be asked to replace the chain link fence and get the hedge cut back. Clerk

b) Barby Sporting Club – at the next meeting on 8^th March, DDC will share their results of noise measurements. BSC state that changing the angle of fire will significantly reduce noise levels and this can be done when the first phase of Bunding is complete. Cllrs Cahill and Mills feel that KPC need to put pressure on DDC to reduce noise by the use of subsonic cartridges until the angle of fire can be altered.

Cllr Dunn reported that a parishioner has requested a reduction in Council tax due to loss of amenity unless something is done to reduce the noise – he is awaiting an answer from DDC.

6. Correspondence

Item 1 – Dog Consultation document to be forwarded to all councillors. Comments for Feb meeting.

Item 2 – Letter of support from KPC has been requested to allow WI to apply for a DDC grant. This was agreed.

Item3 – It was resolved not to enter the Best Kept Village competition.

Item 5 – Kilsby PC resolved to support the idea of Heritage Boards depicting Crick and Kilsby Stations.

Item 8 – Councillor M Cahill requested further information.

It was agreed to send a summary of the Localism Bill to all Councillors.

7. Highways

i) New Problems - Cllr Dunn reported that there is a broken man hole cover outside 6 Ashby Road.

Resurfacing of Chapel Street/ Main Road will take place as part of the current works.

Damage to the verge on the corner of Malt Mill Green was caused when the A5 was closed for roundabout resurfacing. This is being pursued.

Essen Lane Dog Bin has disappeared. The contractors to be contacted to find out where it is. R Dunn

Grit Bin for Butts Lane has still not been installed.

ii) A response is awaited from the Bus Company regarding a request stop at “The Red Lion” pub. The Clerk suspects they are waiting until the NCC Budget cuts have been finalised.

iii) The Clerk reported that 4 x “Village Only”signs will cost £111.84. It was resolved not to purchase these, but see if they can be funded from the remaining s106 money.

iv) A request for mains gas to be brought to the village was raised as part of the Parish Plan. This to be costed again to see if it has now become a viable option.

v) Grass Cutting Tenders – A summary of costs was circulated. The Clerk was asked to contact each contractor to aske which other villages they cut, and obtain a reference from the Clerk. Details to be circulated and a decision over the awarding of tenders to be made by Cllrs Chamberlain and Dunn following consultation.

vi) Ideas for a street name for the Pro-Logis site on Watling street were discussed. It was resolved to suggest “Stephenson Way” or a similar name connected with the Railway.

vii) It was reported that Lesley Elkington has forwarded information stating that there is £144K remaining in the s10 fund since the works being carried out that were projected to cost 130-140K actually cost £94K

The Clerk was asked to arrange a meeting with Lesley Elkington, Stuart Hoskins, and Councillors to discuss the next phase.

8. Parish Plan The Clerk to draft an Updated Parish Plan for approval by Cllr Smedley. Once approved this to be published via KK, the website, Notice Board and a copy sent to Northants ACRE.

9. Website Update Cllr Cole reported that she has checked contact details shown on the website and sent all alterations to Don Atwell so that he can update the website.

Councillors A Cole and E Taken have requested access to the site to allow them to change things.

The Clerk to ensure the Bus Timetable is added to the website.

Chris Lomas to be asked whether any of the KK Editorial team would take on writing a weekly village report for the Daventry Weekly Express.

10. Finance

a) Overall Financial state at 31 January 2011 - £28170.32

b) INCOME since the last meeting: KK Advertising - £60 Nat West Interest £4.16 NCC Mowing Contribution £1125.43 Page 511

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c) ACCOUNTS Cllr Cahill proposed that the following cheques be paid, seconded by A Cole and agreed

d) It was resolved to adopted a procedure to be applied to organisations when applying for Parish Council grants. Alterations to the suggested policy were agreed to change the date for applications to October, to include wording to ensure that applications benefit members of the parish and the number of residents who will benefit needs to be given. It was proposed by Cllr Dunn, seconded by E Taken following these alterations.

e) BACS Payments. Cllr Taken agreed to write a policy to allow the Council to make payments by BACS. This to be approved at the next meeting. AGENDA

f) The Clerk reminded the Council that Risk Assessments must be completed before the end of the financial year. These to be completed and reported back to the next meeting. AGENDA/RC

11. Lights

a) Cllr Cole asked whether both the light at the end of Spring Close and the one nearby on The Banks are required. Councillor Penman has looked at this and advised the Council that both should be kept.

b) Cllr Penman has investigated installation of LED lights. These are very expensive to install and it was resolved not to investigate this further at the moment.

c) 25 Mercury Lamps need to be replaced in Kilsby before 2015 when the bulbs become obsolete. Two are on concrete columns and 8 are on wooden poles. It was resolved to ask Lesley Elkington whether the section 106 money could be used to improve street lighting and be spent on upgrading columns.

d) It was resolved to accept a quote from E.ON of £570.72 to replace the bracket street light No 62 on Ashby Road. This lamp to be attached to the gable end of the house. The home owner has given permission. The previous bracket has damaged the brickwork. A quote to be obtained to repair the brickwork.

e) It was resolved to replace one of the mercury lamps during this financial year. Cllr Penman to advise the Clerk which one should be replaced first.

12. Rights of Way

a) It was reported that footpath EW8 through Nortoft Farm is still padlocked. Clerk asked Cllr Clark to find out if the footpath is still blocked as the matter has been raised with NCC and the Landowners.

13. Cemetery

a) It was reported that it will cost £450 for a valuation by the District Valuer. It was agreed to request this at the start of the new financial year in April.

b) Cllr Cahill reported that more garden graves have started to appear.

c) It was resolved to ask S Hartwell to install 3 wooden posts into the ground to prevent vehicles being driven into the cemetery. Cost of the works £85.

14.village Hall Nothing to report.

15. Date of Annual Parish Meeting It was agreed to hold it on Tuesday

Dates of next meeting – Full Council Tuesday 8^th March 2011.

Signed: ………………………………………………………CHAIRMAN Date: ………………..11