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KILSBY PARISH COUNCIL

Minutes of the Meeting of the Council held on 13^th October 2009 in Kilsby Village Hall commencing at 7.45pm

Present: Councillors R Chamberlain (Chairman), W Clark, A Cole, R Dunn, J Lathan, P Martin, C Mills,

C Smedley, Cllr V Penman arrived at 20.10pm. Clerk – Mrs Catherine Camp. Also present for part of the meeting – District Councillors Mr B Lomax and Mrs C Lomax and 4 members of the public.

Apologies. Apologies for absence were received and accepted from Mr M Cahill, and from Mr E Taken. Apologies were received from County Cllr Robin Brown, PCSO L Humfress. District Cllr B Lomax gave apologies for leaving early, and for the late arrival of District Cllr C Lomax.

The meeting was closed at 19.50 for comments from parishioners reports from District Councillors.

Public Participation (Notes to be published as Appendix)

the meeting reconvened at 20.35pm.

1. Declarations of Interest – a) Personal. Cllr C Smedley declared a personal interest in Item 8g, Appointment of Internal Auditor as he knows Mr Jim Goodger.

b) Personal and Prejudicial - None.

2. Minutes of the Meeting of 8^th Sept and Planning Meeting of 22^nd Sept 2009 were signed as a true record.

3.Matter Arising from minutes (f.i.o).

a) Schools Admissions –Cllr J Lathan reported that procedures will remain as is for 2011 with 50% of children being selected from 10 mile radius, and 50% of children from Rugby and East Warwickshire.

b) Adoption of the BT Kiosk – A letter detailing DDC policy on redundant phone boxes is awaited.

4. Environment

a) Bulb Planting – 250 tulip bulbs for the village won by Mr Curtis. Cllr Chamberlain to approach the School, Guides and Brownies for help with planting and to fix a date. ……………………………. RC

b) Installation of sign for Church Walk. A letter was read from PCC who are happy to have the sign installed. Cllr V Penman to install the sign on a suitable pole……………………………… VP

NCC to be contacted to ask for Church Walk to be resurfaced and edging stones replaced. ………. .Clk

c) Cemetery:-

(i) Garden Graves – The Clerk shared advice from Institute of Cemetery and Crematorium Management

and explained that she had no record of Cemetery rules prior to 2004. It was agreed to contact Vicki King

to see if there are previous rules. It was felt to be unfair to enforce retrospective legislation, but agreed

that an addition to the rules be added to state that dead flowers will be removed from graves, and a disclaimer added that any ornament not situated close to the headstone might be damaged during mowing.

(ii) A quote for top soil to level graves of £25 per tonne loose, £30 bagged was received. Cllr Penman proposed that 3 tonne be purchased, seconded by R Dunn and agreed.

(iii) Two requests to plant a tree near cremated remains area had been received. It was proposed that there should be a designated area for trees within the cemetery.

This was agreed (7 in favour/2 against ). A site meeting to be arranged to decide on a suitable area…RC

(iv) Letter re Dumping Area for Grass Cuttings from the Cemetery. P Martin proposed that KPC rent an allotment area at a cost of £20 per annum to use as an area to compost grass cuttings from the Cemetery. Seconded by V Penman and agreed.

d) NCC has agreed to replace the dead tree on Malt Mill Green.

e) Sustainable Community Strategy for Daventry District 2009 -26 MC to report at next meeting. MC

5.Policing

a) Results of a referendum to see whether parishioners are prepared to pay for an extra PCSO showed that referendum slips were collected from 49.08% of households within Kilsby.

162 households were prepared to have an increase in the Council tax in order to take part in the scheme for an extra PCSO. 138 households did not wish to see an increase in Council tax for this purpose. Since the numerical majority wish to fund an additional PCSO it was agreed to sign up to the scheme. Cllr Chamberlain to inform the Crick PC and Pro Logis. RC

It was proposed that Cllr Phil Martin represent KPC on a Working group with Sgt Valentine, Pro Logis, Crick PC to ensure that we receive value for money. This was agreed. PM

All referendum slips to be kept until 31 Dec by the Chairman if people wish to view them. RC

6. Correspondence

1	N CALC	AGM on Wed 14th Oct.
2	Police	Update and Newsletter from PCSO Humfress
3	DDC Play Forum	Consultation on proposed Play Builder application
4	DDC Planning Policy	DDC position on adoption of phone boxes
5	NHS Public Engagement	Event at Daventry Leisure Centre 9th October.	ET to report
6	Funding Alert	October 2009 (available from Clerk electronically)
7	CPRE Northamptonshire	Outlook Magazine
8	Rural Book Festival	Enquiry to see if this would be of interest
9	Northants CALC	Update on issues affecting councils	Emailed to all
10	SLCC	Clerk Magazine
11	EMDA News	East Midlands Development Agency magazine
12	Northants 50+ Network	Newsletter for Older people in the region
13	NCC Adult Social Care	Questionnaire re Self Directed support Mtg 9 Nov
14	Parcels for Troops	Details of www.operationshoebox.co.uk
15	NHS AGM 23 Sept	Eddie Taken attended. Report attached.
16	Community Safety	6th and 7th Nov at Daventry United Reform Church
17	CVL Systems	Introductory letter from CCTV company
18	Police	Doorstep Crime Action Network
19	Northants Touring Arts	Autumn 2009 – Spring 2010
20	Village Farm Nursery Barby	Charity weekend 17th and 18th October.
21	NCC	Informal Adult Learning Project

Item 16 – P Martin suggested that Councillors support this event.

7. Finance

a) Overall financial state at 24^th Sept: BofI £9.89, Natwest C/A £50, D/A £ £46990.75

b) INCOME since the last meeting:

Received from whom:-	Details	£
Daventry District Council	Precept (50%)	17841.00
Advertising Revenue	Kilsby Kronickle	30.00

c) ACCOUNTS were proposed for payment at this meeting by C Mills, seconded by V Penman and agreed.

Payee	Chq No	Details	£	Power to Pay
C Camp	2172	Net Salary OCT 2009	405.79	LGA1972 s112
HMR & Customs	2173	PAYE & NI Oct	110.75	LGA1972 s112
C Camp	2174	Clks Expenses Sept	143.31	LGA1972 s111
E.On UK Energy	2175	Qtrly Light Maintenance	305.52	HA(1980)s310, Parish Councils Act 57 s3
Krishna Enterprises	2176	Newsletter Printing	200.00	LGA1972 s14 2
BDO LLP	2177	Annual Audit Fee 09	362.25	Audit Commn Act 1998
P Martin	2178	Mileage to attend training	49.28	LGA1972 s111
C Camp	2179	ILCM Upgrade	25.00	LGA1972 s111
S Hartwell	2180	Mowing Kilsby Park	278.80	HA(1980)s96, Open Spaces Act 1906
S Hartwell	2181	Strimming Kilsby Paths	103.50	HA(1980)s96, Open Spaces Act 1906
S Hartwell	2182	Cemetery Mowing	340.40	LA Cemetery Orders 97 & 86
S Hartwell	2183	Mowing	1053.52	HA(1980)s96, Open Spaces Act 1906
E.ON	2184	Quarterly Energy Charge	724.32	HA(1980)s310, Parish Councils Act 57 s3
NCALC	2185	Training Course Fee	29.00	LGA1972 s111
Barby Parish Council	2186	50% of Printer Cartridge costs	30.34	LGA1972 s111

d) Cemetery Management Course 7^th October cost £95 was oversubscribed. Another course will be run in April 2010. It was agreed the Clerk should attend.

e) A Pre-Budget Finance working party to meeting on 20^th October to agree a draft budget for discussion at November Parish Council Meeting. ……………………………………… .RC / WC /ET / Clk

f) Consideration of Pay settlement for Local Government Employees and corresponding alterations to the Clerks contract of employment. C Mills advised that the Clerks contract by amended to keep it in line with the Nationally agreed contract. It was agreed that the Clerk should be paid the nationally agreed pay increase backdated to 1^st April and awarded an extra days holiday as per the settlement.

g) Jim Goodger was appointed as Internal Auditor for Year End March 2010.(CS declared a personal interest)

h) The Council approved and accepted the Audit Annual Return for year end 31 March 09 and noted that there were no issues of concern raised by the auditors.

i) A grant of £550 from DDH has been received. It was agreed to purchase a bin for The Green. …Clk

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8. Planning

New Applications

a) DA/2009/0699 Remove tree subject to a Tree Preservation Order. 31 Hall Close. No objections.

b) DA/2009/0700 Work to tree subject to a TPO. 3 Rugby Road. No observations.

c) DA/2009/0713 Works to tree subject to TPO. 3 Main Road, Kilsby. No observations.

District Councillor C Lomax arrived at 21.55pm.

Outstanding Appplications.

a) DA/2009/0678. Addition of first floor to existing bungalow, single storey rear extension and pitched roof to existing garage. 9 Watling Street, Kilsby. Decision awaited.

b) DA/2009/0689 Removal of Condition 8 of planning permission DA/2005/0888 to allow unrestricted occupancy of the approved unit. Wharf Farm, Kilsby Lane, Kilsby. Awaited.

c) DA/2009/0688 Single Storey rear extension. Grafton House, 4 Rugby Rd. Awaited.

d) DA/2009/0638 27 No. free-standing single-sided signs DIRFT. Decision awaited.

e) DA/2009/0620 Construction of a Windfarm (5 Turbines). Land adj Watford Lodge Farm.

f) DA/2009/0350 Construction of Windfarm (8 Turbines) Yelvertoft. Site visit held 18^th September.

b) APPROVALS or REFUSALS

i)DA/2009/0457 12 Malt Mill Close, Kilsby. Insertion of two front dormers and rear rooflight to form rooms in roofspace. Approved 3 August 09.

ii)DA/2009/0458 3 Postle Close, Kilsby. First floor side extension including single storey rear extension. Approved with condition not to let or sell the extension.

iii) DA/2009/0579 3 Llamas Farm Court, Kilsby. Approved.

c) OTHER PLANNING MATTERS

i) Aircraft Noise. DDC state that they do not designate whether areas are considered congested or not. It was agreed to refer specific cases of low flying aircraft to CAA ..Clk.

ii) Letter from DDC Planning Department re Consultation Timeframe has been received.

iii) Barby Sporting Club –A meeting has taken place without informing or including Barby or Kilsby Parish Council regarding routing of Vehicles during building of bunding.. Cllr Chamberlain has written to DDC to complain.

RC explained that Mr Morgan from BSC said the meeting was with regard to repairing the highway to A1 condition after use. Since the highway is not in A1 condition at the moment BSC are not prepared to sign up to this agreement. Soil for bunding has been sourced and construction will start once the highway issue is resolved. The designated route for lorries will be from M1 via A428 and down Barby Lane.

BSC believe that construction of bunding will reduce the noise impact on Kilsby.

RC to copy Cllr C Lomax in on report of KPC meeting being sent to BSC………… ..RC

iv) Letter received transferring TPOs37 onto replacement trees in Church Walk. The Clerk was asked to contact Mr Bridges to see if there is a need for a further tree… .Clk

v) J Lathan had filed a response to Northants Emergent Joint Core Strategy Consultation.

9. Highways

a) Chapel Street Footpath outside Llammas Barn has disintegrated. ……………… RD

b) Request for a crossing across the A5. Cllr Dunn to contact Nick Gore and ask if this is possible... RD

c) A5 Roundabout sponsorship paperwork has been received. It was agreed that RC and RD to sign the necessary agreements on behalf of the Parish Council. ..RC /RD

d) Encroachment and action to be taken by NCC. Clerk to chase this up……….. Clk

e) Land Registry results for Butts Lane have shown that the footpath is not registered. C Smedley suggested that local knowledge might reveal the owner. RC to approach Gren Hatton, A Cole to ask neighbours, Clerk to ask DDC………………. RC / AC / Clk

f) A45 Transport study. Invitation to a meeting of results at 10am on 11 Dec at Saxon Suite, Daventry RC

g) Notice received of amendment to one-way restriction for Essen Lane from 4^th Sept.

h) Overgrown hedge on Barby Lane needs cutting back. Clerk to contact NCC… .Clk

10. Website

Nigel Gostick, who is already an authorised user of the website, is prepared to take it on and keep it updated. Cllr E Taken will chase up for content and ensure that it is kept updated. ET

11. Village hall

a) The Village Hall committee have requested a contact to write to regarding lights out on the A5. Cllr V Penman supplied Cllr Mills with the name and address.

b) The Clerk was asked to look into who will resurface the driveway to the Village Hall. …Clk

12. Lights. Various lights have been reported for repair. ………………… ………….VP

The meeting closed at 22.35pm. Next Full PC Meeting TUES 10^th NOV 2009

Items for next Agenda

How to make the Councillors better known to the Electorate.

APPENDIX Public Participation Tuesday 13^th October 2009

a) Mr Curtis informed the Council that he has won 250 tulip bulbs to be planted within the village. He was congratulated and thanked.

b) Mr Steve Hartwell, Grass Cutting Contractor explained the problems caused by ornaments at the foot of graves, and expressed concern that these might get damaged during mowing. He pointed out that most garden graves are well tended and give relatives a lot of comfort.

c) S Hartwell provided the Council with prices for top soil to level graves.

d) S Hartwell expressed a wish to donate an oak tree to the Cemetery.

e) Mrs Chappell elaborated on her letter discussed under item 4. (c) iv.

District Councillor Brian Lomax reported on the following:-

a) Traffic – All local villages have had a traffic survey commissioned by the Department of Transport. The people carrying out the survey were amazed at the volume and speed of traffic on the ridgeway.

Cllr Lomax hopes to get copies of the survey to help put forward a case for the area to get measures put in place to limit the volume of traffic on A361.

b) Barby has a junior football pitch and goals marked out at the Sports Field, Longdown Lane and are hoping to organise Junior Football sessions through Daventry District Sports Development Officer who plans to offer a scheme of coaching sessions from Jan 2010. Cllr Lomax will alert Kilsby when this scheme is in place so that Kilsby youngsters can take part.

c) Cllr Lomax alerted the Council to a letter from DDC Planning Department highlighting that planning comments must be received within 21 days. (Agenda item Planning (c) ii.)

District Councillor Catherine Lomax reported on the following:-

a) Councillor C Lomax said that she had understood from Mr Tony Gilet at DDC that the meeting about routing of vehicles to Barby Sporting Club covered different points to those highlighted by the Chairman.

b) The Freight Transport meeting attended by Cllr Dunn and Mrs Lomax is being discussed at NCC scrutiny meeting on 14 October.

c) The Joint Planning Unit Core Strategy has been declared not fit for purpose and a new plan is not likely until after the General Election. There is hope that some of the proposed growth for Northamptonshire will be removed.

d) Cllr C Lomax reported that a crossing over the A5 may be a possibility as it was not dismissed out of hand by John Trimble when Cllr Brian Lomax contacted him on the matter.