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KILSBY PARISH COUNCIL

Minutes of the Meeting of the Council held on 9^th June 2009 in Kilsby Village Hall commencing at 7.45pm

Present: Councillors R Chamberlain (Chairman), Mr M Cahill, Mrs A Cole, Ms W Clark, R Dunn, J Lathan, V Penman, E Taken, Clerk – Mrs Catherine Camp. Also present –County Councillor R Brown, District Councillor Mr B Lomax and 2 members of the public.

1. Apologies. Apologies for absence were received from C Mills, and Mrs C Lomax.

the meeting was closed at 19.50 for a report from and comments from parishioners.

Public Participation ( Notes to be published as an Appendix to the Minutes)

the meeting was reconvened at 20.10.

2. Declarations of Interest –

Cllr E Taken declared a personal interest in planning application DA/2009/0407.

3. Results of By-Election Mr Phil Martin has been elected un-opposed. He is currently on holiday, and sends apologies, but will join the Council at the July meeting.

4. Co-Option A letter had been received from Mr Charles Smedley expressing an interest in being co-opted onto the Council. Cllr Penman proposed that Mr Smedley be co-opted, this was seconded by Cllr Clark and approved. He will join the Council in September due to holiday commitments.

5.To Sign and Approve Minutes of the Meeting of 12^th May 2009. These were signed with alteration to Item 16 to remove “Cllr Taken offered to update the website with the Parish information”.

6.Matter Arising from minutes (f.i.o).

a) Cycle path along A5 from Kilsby to DIRFT. Councillor Dunn reported that the Highways Agency have inspected the path and are taking the matter up with the contractor, in respect of the poor workmanship carried out. Cllr Dunn to follow this up. RD

b) Clerk gave a report on her attendance at the International Conference of Clerks in Chicago.

c) It was agreed that an Annual Report will be produced to comply with Quality requirements. This to be published on the notice board, website and to every parishioner via KKronickle. Clk

d) It was reported that as of 31 May, Bus No 10 is travelling to Rugby via the Bus Shelter.

7.Policing

a)Consideration of a shared PCSO between Crick/DIRFT/Kilsby. A meeting with Cllr Dunn and Sgt Valentine to be held on 10^th June to discuss this further. RD

b) Junction 18 Security Forum Meeting. Cllr Dunn gave a report to the Council.

i) Pro Logis are negotiating with tenants of DIRFT to allocate parking for HGVs to get lorrys out of lay-bys

ii) Junction 19 improvements were discussed. The cheaper option has been decided on, and work is programmed to take place from 2010 to 2012. There will still be no direct link from A14 to M1 southbound.

iii) Sustainable Urban expansion of 6200 homes on the Post Office site west of A5 is estimated to create 2800 jobs and will include schools and community centres.

iv) There are rumours of further expansion of DIRFT, as it is reaching capacity and receiving 365 containers per day, so protection of the green belt is very important.

v) DIRFT has set up an HR group to re-deploy staff between “sheds”.

vi) NCC are in discussion with Sat-Nav companies, and are looking at Weight limits and low bridge issues to ease the problems caused by increased HGV traffic.

c) Sgt Valentine and Cllr Dunn have arranged to view HGVs on the roundabout leading to Royal Mail depot at 8am to assess the problems that can occur. – Cllr Dunn is still wait for Sgt Valentine to carry this out.

8. Rights of Way

a) The Bridleway onto A5 has a water leak which is pouring water across the road. This has been reported to Anglian Water for repair. Cllr Cahill to chase up. MC

b) Clerk reported that she had been notified of obstructed footpaths to the rear of Kilsby landfill site. These have been referred to NCC Rights of Way Department. The Clerk has contacted the Footpath Warden to see is she is still willing to continue in the role, but suggested that if she is not then a new volunteer should be sought. Next Mtg.

County Councillor Brown and District Councillor Lomax left the meeting at 20.45

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9. Correspondence

Correspondence requiring a decision, not covered elsewhere on the agenda

Item 12 – It was agreed to send a letter of support for the proposed new surgery.

Item 16 – Councillors to consider what could be applied for under the DDH environmental improvement grant scheme. For decision at next meeting. Agenda.

Item 18 – Cllrs Chamberlain and Cole to attend.

Any other items of correspondence Councillors wish to discuss

1	DDC	Parish & Town Council meeting 17 June	RD/JL
2	NCC	Landfill site meeting 10th June 10am Kilsby	MC
3	Junction 18 Liaison Mtg	Cold Ashby Sports Pavilion 9th JUNE	RD
4	WNDC	Presentation on Design Codes 17/18 June	JL
5	Update	From Northants CALC	Email to all
6	SLCC	Training on Health, Safety and Risk Reduction	Clk to attend?
7	Northants Touring Arts	Menu of Shows available.
8	SLCC	Details of Regional Clerks Conference
9	East Midlands Regional Assembly	Regional Plan Partial Review: Options Consultation Launch	JL
10	DDC Consultation	Hate Crime and Incident Policy & Procedures
11	Unlocking your potential	Workshop Tues 23rd June 10-4pm Northampton	**
12	Crick Surgery	Concerns over the progress on the proposed new surgery building. Letters of support wanted.	**
13	CPRE	Fieldwork Magazine
14	Kilsby Kronickle
15	DIRFT	Contact Details	RC/RD
16	Daventry District Housing	Environmental Improvement Grants available.	**
17	NCC/MGWSP	Details of resurfacing work on A361	RD
18	WNDC	Plans for Rugby Radio Station briefing 27/28 June

10. Finance

a) Overall financial state:Bank of Ireland £9.89, Natwest C/A £50, D/A £ 42335.96

b) It was agreed to close the Bank of Ireland account.

c) INCOME since the last meeting:

Received from whom:-	Details	£
Bank of Ireland	Gross Interest	0.00

d) ACCOUNTS to be approved for payment at this meeting

It was proposed by E Taken, seconded by R Dunn and agreed that the following cheques should be approved for payment.

Payee	Cheq No.	Details	£	Power to pay
C Camp	2127	Net Salary JUNE 09	466.85	LGA1972 s112
HMR & Customs	2128	PAYE & NI	149.64	LGA1972 s112
C Camp	2129	Clerks Expenses May 09	44.29	LGA1972 s111
S Hartwell	2130	Cemetery Mowing x 2	271.40	LA Cemetery Orders 97 & 1986
S Hartwell	2131	Strimming	103.50	HA(1980)s96, Open Spaces Act 1906
S Hartwell	2132	Mowing – Recreation Ground & Strimming	278.80	HA(1980)s96, Open Spaces Act 1906
S Hartwell	2133	Village Mowing	1030.52	HA(1980)s96, Open Spaces Act 1906
Barby Parish Council	2134	Regional Conference fee (50%)	24.50	LGA1972 s111
Barby Parish Council	2135	Institute of Council Management AGM	20.00	LGA1972 s111
Barby Parish Council	2136	50% Stationery costs	42.11	LGA1972 s111
Barby Parish Council	2137	50% Stationery costs	33.68	LGA1972 s111
Barby Parish Council	2138	Health & Safety Training 50% of fee	47.50	LGA1972 s111
CANCELLED	2139
CVS Northampton	2140	To receive funding alerts	20.00	LGA1972 s111
Broker Network Ltd	2141	Annual Insurance Premium	412.25	LGA1972 s111
E.ON UK Energy	2142	Repairs to Street Light	266.00	HA(1980)s96 Parish Councils Act 1957 s3

e) It was agreed to purchase the latest edition of “Local Council Administration, Charles Arnold Baker” at a cost of £53.60 to be split 50% with Barby Parish Council.

f) It was proposed by Cllr Dunn, seconded by V Penman and agreed that Mr Hartwell to take on additional grass cutting at Malt Mill Close at a one off cost of £30 followed by on-going charge of £10 per cut.

11. Planning

a) APPLICATIONS

i) DA/2009/0407 Enlarge front porch, single storey side extension, conservatory to rear and pitched roof to garage. 4 Postle Close, Kilsby. The Council has no objections.

ii) DA/2009/0350 Construction of Windfarm comprising 8 wind turbines up to 125m high, access tracks including access off public highways, control building, crane hardstandings, cable trenches (for a period of 25 years).

Concerns were raised over the proximity of the proposed windfarm to Junction 18/19 on the M1 which is already very dangerous. The Council feel that the windfarm will be a distraction to drivers and exacerbate the highway danger.

Concerns were raised over urbanisation of rural village land. This is felt to be industrialisation of a rural area.

The building of the windfarm is planned to commence in 2010 which coincides with the redesign of Junction 19 on M1 and will place considerable pressure on the local road network whilst they are being installed.

Kilsby Parish Council do not wish to see further sites in this area, which is already over urbanised by the vast number of warehouse operations located in the area.

b) APPROVALS or REFUSALS

i) DA/2009/0166 Construction of a building for use for B2 and/or B8 purposes with ancillary offices, parking areas and landscaping together with creation of new vehicle access. Butchers Pet Care Ltd, Crick. NN6 7TZ. This has been approved.

c) OTHER PLANNING MATTERS

i) Caravan site on the Bridleway. Councillor Lathan reported that approved organisations including CCC are exempt from planning permission for caravan sites.

The Clerk to check with Environmental Health, as there were concerns about disposal of waste. The Highways Agency to be contacted regarding safety of the exit onto A5.Clk

ii) Barby Sporting Club – Nothing further to report.

iii) Rugby Radio Station are holding a meeting to discuss future plans on 27^th and 28^th June 10.30 – 4.30pm at Radio Station C. Cllrs Chamberlain and Cole to attend.

12. Highways

a) Cllr Dunn reported that DIRFT are negotiating over extra land before commencing DIRFT II which triggers the payment of s106 money.

b) Cllr Dunn reported that potholes have been logged with street doctor.

c) The Clerk reported that 1^st July 2009 AOne+ will take over maintenance of the A roads from Carillion.

d) It was reported that A361 has been closed at weekends from 29 May for 3 weeks for rehaunching works.

e) Cllrs Lathan and Dunn to attend Parish & Town Councils meeting-17 June. RD/JL

f) A new grit bin to be requested at the bottom of Arnhills Way. Clk.

g) Cllr Lathan agreed to attend the WNDC Meeting on 18^th June. JL

h) Papers have been ordered to allow Kilsby to sponsor the A5 roundabout.

13. Website To consider whether to establish an independent Parish Council site. Cllrs Chamberlain, Cahill, Taken and the Clerk to form a working party to look at alternatives. Cllr Chamberlain reminded the Council that initially the website had been established as a site for the whole village rather than specifically for the Council.

14. Village hall. Tree roots have sprung the joints on the sewer from the Village Hall which is causing seepage into the neighbouring house. It was agreed that the Parish Council would write to the Village Hall committee stating that they have no objections to the offending tree being cut down.

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15. Environment

a) Cllr Dunn reported that Simon Bovey of DDC had promised to ensure that the litter bins in the A5 lay-bys are emptied more frequently. Clerk to follow this up. Clk

b) Cllr Penman agreed to arrange installation of a no parking sign for Church Walk. He reported that he needs to get a post to fix it to. Cllr Penman to contact the Clerk if this proves to be a problem.

16. Lights

a) The Light in Smarts Estate (PL54) is leaning and needs re-straightening. It was agreed to obtain a quote for the work. Clk

b) PL5 situated between 18 & 20 Daventry Road needs replacing. This was agreed. Clk

Items for inclusion on July Agenda

- Clerk was asked to check the paperwork with regard to vehicle activated signing being installed on occupation of new houses on Rugby Road and chase the builders to install the signage.

- County Council Empowerment Grant – Decision on what to spend it on

- Daventry District Housing Environmental Grant – Decision on what to apply for

- Gun Club update

- Website

- PSCO / Additional Policing in conjunction with Pro Logis DIRFT and Crick PC.

Dates of next meetings PC Meeting TUES 14^th JULY No meeting AUG, 8^th SEPT.

APPENDIX Public Participation Tuesday 9^th June 2009

1.The Village Hall committee reported that the roots of the Horse Chestnut tree on the verge outside the Village Hall have caused the joints in the sewer pipe to open causing seepage into the neighbouring property.

The Council was asked whether they had any objections to the tree being cut down.

The cost of repair to the sewer is the responsibility of the Village Hall trustees and is approx £1300. The removal of the tree will be carried out by Northants County Council.

Councillor Robin Brown agreed to intervene if there was any problem with NCC carrying out the work.

2.District Councillor Brian Lomax reported on the following:-

i)Mr Lomax congratulated Cllr Robin Brown and John Lathan on their results in the recent election. Councillor Brown has been re-elected as County Councillor of the ward.

ii) Welton Parish Council has carried out a traffic survey showing 13.48% HGVs are using the “C” road at the bottom of the village of Welton.

iii) Councillor Lomax reported that he had attended the Junction 18 Liaison meeting and will work hard to ensure that the villages in the ward retain their character and green belt around them.

3. County Councillor Robin Brown.

There are 73 seats on NCC, and the Conservatives hold 56 of them, 9 are held by Liberals, 6 by Labour and 2 by Independents.

Cllr Brown reported that an induction day had been held for new Councillors which explained that the budget is in excess of £1 Billion and the County Council have 19000 vulnerable people in its care system.

From 2011 the amount of money from Central Government will be cut and the public debt will start to affect public services.

The County Council will try to avoid duplication and will work closely with District and Borough Councils.

Councillor Brown said the principle aims of the County Council over the next 4 years will be to have less Government with less people directly employed.

He announced that he has £10,000 available through the Empowerment Fund which will be allocated on a first come, first serve basis. It needs to be used to support the local community.