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KILSBY PARISH COUNCIL

Minutes of the Meeting of the Council held on 12^th May 2009 in Kilsby Village Hall commencing at 7.45pm

Present: Cllrs R Chamberlain (Chairman), Mr M Cahill, Ms W Clark, R Dunn, J Lathan, V Penman, E Taken, C Mills and John Lathan (arrived at 19.50). Clerk – Mrs Catherine Camp.

Also present –District Councillor Mr B Lomax and 3 members of the public.

The Chairman opened the meeting and welcomed all those present.

Apologies. To receive and approve apologies for absence None.

1. Election of Chairman R Chamberlain was proposed by V Penman, seconded by M Cahill and duly elected.

2. Declaration of Acceptance of Office by Chairman was signed by R Chamberlain.

3. Election of Vice-Chairman R Dunn was proposed by R Chamberlain, seconded by Vince Penman and duly elected.

4. Appointment of Responsible Financial Officer The Clerk was reappointed as RFO.

the meeting was closed at 19.50 for a report from and comments from parishioners.

Public Participation ( Notes to be published in addition to the Minutes)

· the meeting was reconvened at 20.10.

5. Co-Option. Anne Cole was co-opted onto the Council. She signed the Declaration of Acceptance of Office, and agreed to abide by the Code of Conduct, after which she joined the meeting.

6. By-Election one candidate has applied which means that the seat will be filled unopposed. The remaining seat must be filled by co-option.

7. Declarations of Interest – a) prejudicial b) personal .A flowsheet explaining declaration of interest was given to each Councillor. The Register of Members Interests were reviewed for each Councillor.

Cllr C Mills declared that she works for DHL who are based at DIRFT site.

8. To Sign and Approve Minutes of the Meeting of 6^th April 2009. These were signed by Cllrs R Chamberlain and R Dunn who both part chaired the meeting. The date on the agenda was corrected from 6^th April to 7^th April.

9. Matter Arising from minutes (f.i.o). Cllr Dunn reported that he had been unable to attend the Highways “Way Forward” meeting on 23^rd April.

Cllr B Lomax left the meeting at 20.22.

10. Policing

a)Consideration of a shared PCSO between Crick/DIRFT/Kilsby.

Pro Logis at DIRFT are prepared to fund £20K towards two PCSOs to police the DIRFT site, and the villages of Crick and Kilsby. Both villages are being asked to contribute £5K. This would provide 2 police shifts over 5 days per week. The Parish would need to commit to the project for one year.

Following a vote 50% felt it would be too costly, and 50% thought that Kilsby should trial it for one year. It was agreed that Councillor R Chamberlain and R Dunn should attend a meeting on 27^th May with Pro Logis and Crick to discuss this further, but not commit Kilsby to the project until more information is available.

b) Junction 18 Security Forum Meeting – nothing further to report.

c) Sgt Valentine and Cllr Dunn have arranged to view HGVs on the roundabout leading to Royal Mail depot at 8am to assess the problems that can occur. – Cllr Dunn is still wait for Sgt Valentine to carry this out.

11. Rights of Way

a) Possible encroachment onto the Highway verge at Malt Mill Close.

Cllrs R Chamberlain and R Dunn reported that they had visited the site. It is obvious where the original fence line was. The property on the other side of the road has planted trees on the verge and is mowing the grass.

KPC have asked NCC to make the decision on the course of action since they own the land, however they do not wish to start proceedings if the parish then veto it.

It was pointed out, that if the fence is relocated to the original boundary, there is no space to resite the oil tank.

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After much debate it was proposed that the use of the highway in such a way represents encroachment, and would set a dangerous precedent if it was allowed.

Therefore Kilsby Parish Council do not support the removal of Highway rights from this land, but wish the encroachment to be upheld by N.C.C. This proposal was agreed by a vote of 7 : 2.

The Clerk to write and inform the resident and also David Grindley of NCC. Clk.

b) Butts Lane. Response from Land Registry about ownership is awaited. Clk.

12. Correspondence

Correspondence requiring a decision, not covered elsewhere on the agenda

Item 2 – Letter from Kilsby Tennis Club re grant requirements. It was agreed to send a letter of support.

Item 4 – Cllrs M Cahill and J Lathan agreed attend s106 training on 20^th May at 6pm in Moulton Pk.

Item 14 – JL and RD to report

Item 16 – Cllrs R Dunn and J Lathan to attend the Parish & Town Councils Meeting 17^th June at 6.30pm DDC.

Item 24 – It was proposed by Rob Chamberlain, seconded by M Cahill and agreed that if the Clerk could obtain a cheaper equivalent insurance quote from Came & Co then she should arrange this.

Any other items of correspondence Councillors wish to discuss

1	Highway Agency Leaflets	March to May. Helping you with your journey.
2	Kilsby Tennis Club	Resurfacing of Tennis Courts	**
3	SLCC Clerk Magazine	Including article by Clerk!!
4	East Midlands Planning Aid	Training on s106 agreements	**
5	DCC	Details of Junction 18 Liaision Forum 9th June	RD/JL
6	Kilsby Tennis Club	Request for letter of support for resurfacing	**
7	NCC	Transport and Highways Report of Meeting
8	Crick PC	To get sufficient for speedwatch – Door knock
9	NHW	Update
10	Daventry Police	Safer Community Team Notice	NBd
11	CPRE	AGM 9th June
12	Clerk and Councils Direct	Magazine
13	Playworld	Package Deals
14	A361 and HGV Meeting	Agenda for meeting Fri 8th May	RD/JL
15	Queensbury Shelters	Brochure
16	DDC	Parish & Town Councils meeting 17 June 6.30pm	**
17	TRUE	Solar Street Lighting
18	B Lomax	Details of Brauston Walk to School Day
19	Equality Human Rights	Public Sector Duties
20	DDC	New procedures for Litter / Dog Bins
21	DDC	Climate Change Briefing Pack
22	DDC	Business Rates deferral scheme
23	N CALC	Update
24	Alternative Insurance	Came and Company
25	Town & Country Awards	Design Awards

13. Finance

a) Overall financial state: Nat West reserve account £47295.26, Current Account £50, Bank of Ireland £ 9.89, Unpresented cheques = £ 1120.43 Balance = £ 46236.72.

b) Review of Banking arrangements and cheque signatories. It was agreed that funds to be held with Nat West. Cheque signatories to be 2 out of Cllrs Chamberlain, Clark, Dunn and Taken.

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c) INCOME since the last meeting:

Received from whom:-	Details	£
Bank of Ireland	Gross Interest	1.31
Advertising Kilsby Kronickle		15.00
HMRC	VAT reclaim for 2008/2009	3548.44
DDC	Precept (50%)	17841.00

d) ACCOUNTS to be approved for payment at this meeting

It was proposed by E Taken, seconded by R Dunn and agreed that the following cheques should be approved for payment.

Payee	Cheq No.	Details	£	Power to pay
C Camp	2115	Net Salary MAY 09	405.79	LGA1972 s112
HMR & Customs	2116	PAYE & NI	110.75	LGA1972 s112
C Camp	2117	Clerks Expenses April 09	52.92	LGA1972 s111
S Hartwell	2118	Cemetery Mowing	135.70	LA Cemetery Orders 97 & 1986
S Hartwell	2119	Mowing – Recreation Ground	175.30	HA(1980)s96, Open Spaces Act 1906
Kilsby Village Hall	2120	3 months Hall Hire	54.00	LGA1972 s111
E.On Energy Ltd	2121	Replace Public Light 57	656.33	PCA57 s3 HA(1980)s301
Northants CALC	2122	Subscription + Audit Fee	419.66	LGA1972 s111
CPRE	2123	Subscription	29.00	LGA1972 s111
Barby Parish Council	2124	Stationery (50% of cost)	24.50	LGA1972 s111
E.On Energy Ltd	2125	Quarterly Energy Charge	723.15	PCA57 s3 HA(1980)s301
S Hartwell	2126	Mowing – Village	1030.52	HA(1980)s96, Open Spaces Act 1906

e) Report on Internal Audit for Year End 31 March 09 carried out 30th April. Mr Jim Goodger will forward a written report in due course. No problems were found.

f) Annual Review of Standing Orders and Financial Regulations. These were approved as acceptable. The filing cabinet to be added to the asset register. Clk to action.

g) Review of Annual Insurance Cover for adequacy prior to renewal (copy attached).

h) Councillors approved the Annual Return to Auditors and Statement of Accounts and Annual Governance statement for year ending 31 March 2009.

i) Appointment of Internal Financial Controller and Internal Auditor for 2009/2010. Councillor Wendy Clark agreed to continue to act as Internal Financial Controller.

It was proposed by Vince Penman, and seconded by R Dunn that Mr Goodger be asked to act as Internal Auditor for 2009/2010.

j)Review of Councillor Areas of Responsibility were reviewed and agreed. Mrs Anne Cole agreed to take on responsibility for Council property (Bus Shelter/bins etc) and join the Finance Working party involved in preparing the budget figures.

k) Financial Risk Assessment has been carried out.

14. Planning

It was proposed by R Dunn that a planning committee chaired by John Lathan comprising of Cllrs Lathan, Cahill, Clark, Dunn, Penman and Taken, to continue. The Planning committee to meet if necessary to response deadlines. This was agreed.

a) APPLICATIONS

i)DA/2009/0166 Construction of a building for use for B2 and/or B8 purposes with ancillary offices, parking areas and landscaping together with creation of new vehicle access. Butchers Pet Care Ltd, Crick. NN6 7TZ. Dealt with under delegated powers. Decision awaited.

b) APPROVALS or REFUSALS

i) DA/2009/0186 Construction of building for use as cattery. 25 Malt Mill Close. This has been approved with conditions on lighting and opening times.

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c) OTHER PLANNING MATTERS

i) Caravan Site on Bridle Way to Crick. This has concrete parking bays. DDC to be asked if this requires change of use. Burning of waste to be reported to Environmental Health Department.

ii) Barby Sporting Club Noise Monitoring – First monitoring date 9^th May. Construction of bunding is expected to start July 2009. Conwy Council have dealt with a similar application but taken a very different view.

iii) Public Consultation – Draft Supplementary Planning Document: Affordable Housing. Cllr Lathan to forward a response to the Clerk, or send in comments direct.

15. Highways

a) Cllr Dunn reported that potholes have been logged with street doctor.

b) Progress report on feasibility study for improvements using s106 funding – R Dunn

explained what has been agreed. Clerk was asked to contact the landowner to arrange for the tree canopy to be raised from the Banks to the Ridgeway on A361. Cllr Chamberlain to contact Pro Logis to ask about the timescale of works to give an indication of when the s106 funds will be available. Consultation is required on the proposed traffic improvements but everything bar the cycle way from Kilsby Lane to Nortoft Lane can probably be done, which represents 80% of the Parish Plan.

c) A361/HGV Meeting – This was attended by Councillors Lathan and Dunn. Cllr Lathan said John Trimble from NCC is working with WCC to arrange signing of a direct route to DIRFT, but this will not alleviate the traffic on the A361. Rugby Relief road will not be completed due to lack of funding. The Councillors will continue to attend meetings but feel that they are not very productive.

d) Cycle path on A5 is in an overgrown state. There seems to be no policy on cycling in the County. The Clerk reported that she had informed NCC about the weeds.

e) It was brought to the attention of the Council that children use the Grit Bin on Manor Road next to Church Walk to climb onto the Church wall and that a child fell off the wall and was badly injured. NCC to resite the bin to outside the school or redesign it to prevent children climbing on it. Councillor Claire Mills to put an article in KK about the dangers of climbing on the wall. Clerk to raise this matter with NCC.

f) A5 roundabout is overgrown. A letter has been sent to NCC to ask whether the Parish can take over responsibility for this.

g) Mirrors to help on difficult junctions – NCC do not support mirrors but they acknowledge the ones that are already in situ. They cost between £300-2000 and it will be difficult to obtain permission to install them. This to be discussed on next agenda.

16. Website To consider whether to establish an independent Parish Council site.

Cllr Cahill said that the village website is out of date and does not comply with legislation in terms of labelling photos. Cllr Taken offered to update the website with the Parish information. Cllrs Chamberlain, Cahill and the Clerk to look at alternatives.

17. Village hall Next meeting in June.

18. Environment

a) Five trees have been planted.

b) Cllr Cahill has removed old leaflets from telegraph poles. A note to be put in KK asking people to take down notices after an event.

b) Cllr Penman agreed to arrange installation of a no parking sign for Church Walk.

19. Lights

a) The Church has not come back to Councillor Penman with regard to the security light on the church. It was agreed to wait and see whether the extended bracket helped increase lighting in the area.

Items for inclusion on June Agenda

Clerk was asked to check the paperwork with regard to vehicle activated signing being installed on occupation of new houses on Rugby Road.

Dates of next meetings PC Meeting TUES 9^th JUNE, TUES 14^th JULY

Future meetings held on the second Tuesday of the month.

APPENDIX Public Participation Tuesday 12^th May 2009

District Councillor Brian Lomax reported on the following:-

a) Consultation on water provision for Daventry.

b) Consultation on Affordable Housing. This is part of the development corporation and at the moment there are guidelines on the numbers of affordable homes that have to be included on new development sites. Consultation ends 21 May.

c) District Councillor Catherine Lomax has contacted Councillor Priestly of Conwy County Council to enquire about their application for noise mitigation with respect to bunding at a shooting club. She is awaiting a reply.

d) Daventry District Council is trying to make 15% cuts across the board in response to the credit crunch. It has now been shown that there were irregularities in the financial management which led to the money being lost in the Icelandic Bank. Cllr B Lomax said that he felt it would be better if DDC reverted to having one Chief Executive rather than 4 Directors. Councillors rather than the Directors will be given a vote on this.

e) The District Councillors attended the A361 meeting with John Lathan and Reg Dunn. Everyone was concerned with HGV usage of the A361 on this side of Daventry.

f) District Councillors are holding a surgery on Thurs 21^st May from 6.15pm in Kilsby Room.

g) A member of the parish raised concerns over the verge outside Malt Mill Close, where trees were planted and the subsequently the land was fenced off. She felt is set a dangerous precedent for obtaining land.

h) It was brought to the attention of the Council that children use the Grit Bin on Manor Road next to Church Walk to climb onto the Church wall. A child fell off the wall and was badly injured. The resident asked the Parish to request NCC to carry out a risk assessment on the bin and to either resite or redesign it to prevent children climbing on it. Councillor Claire Mills to put an article in KK about the dangers of climbing on the wall. Cllr Taken proposed that the bin be resited to outside the school. Clerk to take this matter up with NCC.